Sending your kids to YMCA Camp Eberhart gives them the opportunity to learn and grow in an extraordinary environment. The skills learned during their time at camp will be used throughout their lives and they will never forget the time they spend here. We hear it from campers old and new, there is no place like YMCA Camp Eberhart in all the world. Overnight programs include Traditional Overnight Camp, 3-Day Try-It Camp, Astro Camp, Ranch Camp, Staff-In-Training, Leadership Core, and Service Crew.
Overnight Check-In Procedures
STEP 1: Report to Klinger Hall between 2:00 – 4:00 PM EST
Please note that our gates will be closed until 2:00 PM. Families typically arrive early and wait in line outside Klinger Hall. If you arrive early, we recommend taking a short jaunt up the road to “Corey Lake Orchard” for a fresh apple cider smoothie. Klinger hall is where you will actually check-in for Camp, receive your cabin assignment, schedule, and turn in any medications you might have (see Health & Safety section). We will also quickly check your camper for head lice. Those little buggers can be a drag at Camp and it’s always best to stay ahead of that problem. Please note that the 2021 check-in process will take additional time as a COVID-19 Rapid Antigen Test is required for all campers. Click here to learn more about our COVID-19 protocol.
STEP 2: Set up your bunk
After your camper is checked in, head down to their cabin and set up their bunk. Picking a bunk is a science. We recommend bunking with someone you have never met before and make a new friend right off the bat. For safety reasons, only one adult is allowed in the cabin with their camper at a time. Everyone must use hand sanitizer before entering a wear a mask at all time.
STEP 3: Time to say farewell
As dramatic as you can make it, in front of as many of their peers as you can, make sure you hug them and send them on their way to have the best week(s) of their lives at Camp!
All campers must complete a swim assessment where they will receive a red, yellow, or green band. This will be done Sunday after check-in, once you have set up your bunk. A green band demonstrates an ability to stay in the deep end of the swimming area without any significant risk, a yellow band demonstrates a beginner’s ability at swimming but maybe not the full ability to be safe in the deep end. A red band is for campers who are beginners in the water and who our staff would need to recognize in order to keep Camp safe.
If your camper receives a red band, we will call you and see if we can make some shifts to their schedule to get them into a swimming period to take swimming lessons. Campers need a yellow band for BCK and a green band for water skiing and sailing. For your child’s safety, we include swimming lessons in all of the swimming activity periods.
Friday Evening Check-Out
Check-out time is from 4:30-6:00 PM EST.
Pick-up time is between 4:30-6:00 PM EST. To assure your child's safety, please present a government-authorized photo ID and make certain you, or who you have identified to pick up your camper, are listed as an authorized person to pick up the camper. We ask that you don't pick your camper up early unless absolutely necessary. Campers are engaging in and enjoying activities right up until pick-up time. Those who are picked up early will miss out on our fun Friday activities!
If picking up your camper late, please let us know in advance. There may be an additional fee for campers who require late pick-up. More importantly, we want to assure your child we are aware of when to expect you.
3-Day Try-it Camp Check-Out
3-Day Try-It Camp pick-up is on Wednesday at 5:30 PM in Klinger Hall. Campers wishing to extend their stay are allowed to telephone parents for permission early in the week and pay the balance difference.
- If you’d like to visit your camper please be sure to indicate that during registration.
- Campers may be picked up as early as 10:00 AM and must be dropped back off no later than 5:00 PM.
*LCs and SITs - All though your LC/SIT Camper may be old enough to drive they are unable to do so. A Parent must be present at drop off and pick up.
Emailing Your Camper
Email Your Camper
YMCA Camp Eberhart is an unplugged camp, however, if you have an emergency and need to speak to your camper, please do not hesitate to call the office (269-244-5125) and we will connect you to your camper. Our desire is to create a sense of independence and character development among our campers, but we still also firmly believe in working with parents to make sure your child is as comfortable as possible at camp.
We offer a one-way email service ($5/week for unlimited emails) that allows parents to send daily correspondence to their camper. Emails can be sent through your online account created during the registration process and are delivered to campers daily. Emails are distributed just like traditional mail and are checked every day Monday-Thursday. Also, if you would like to have packages delivered to your child, you are welcome to bring them at check-in. Just let us know who they are for and when you’d like them delivered (learn more here/link).
Follow these directions to email your camper:
- Click here to log into the YMCA Camp Eberhart Registration system.
- Log in using your email as your login and enter your password
- The next screen should say “My Account Dashboard” (if it does not – then click on “MY ACCOUNT” next to the Y logo at the top)
- Click on View Registrations
- Click on your Camper’s name
- Click on Envelope SEND EMAILS (Or if you need to purchase emails – follow directions on the page)
Please note, your camper will not be able to reply to emails.
We offer transportation from O'Hare International Airport and Midway International Airport in Chicago, Illinois on Saturdays during our summer season. Please contact our office for availability and pricing.
Does your camper have a friend coming that they want to bunk with? Campers can request one bunkmate as long as they are within 1 year of age of each other. A 12-year-old camper is very different than a 10-year-old camper and we work hard to ensure that cabins keep a tight age range to help facilitate friendships through shared experiences. Remember, part of the camp experience is making new friends!
Directions for how to submit and accept roommate requests:
- Login to your account
- Click on "View Summer Camp Registrations"
- Click on your camper's name. If registered for multiple weeks, choose each week individually.
- Scroll down the page and select "Roommate Requests."
- Enter the other camper's First Name, Last Name, and Email that is linked to their camp account. (If you use an incorrect email, notification will not be sent.)
If you receive a request you will be notified via email. Using the code from the email, follow the above steps, and enter the code under the "Roommate Request" link.
If you have any questions you can email camp for further assistance at firstname.lastname@example.org.
Check out all the fun we'll be having this week! We provide access to our online photo album, SmugMug, to those who attend camp. This photo-sharing site allows protection for our campers on the internet with password-protected albums. Anyone with the password may view photos. No account necessary. Our camp photographer will take and upload photos each day. Thank you for your patience as they work to get photos of all our programs and groups!
If you need assistance accessing an album, please call 269-244-5125 or email email@example.com.
In order to prepare for a week at camp, please review our Parent Packet, complete with check-in/check-out information, packing list, info on how to communicate with your camper, and more important FAQs. Click here to download.